The Office of Civil Rights of the Department of Health and Human Services audits organizations to ensure compliance with HIPPA. The OCR chooses auditors at its discretion.
What is the HIPPA acronym? The acronym stands for the Health Insurance Portability and Accountability Act. It is essentially a 1996 federal statute enacted to promote modest healthcare reform. This rule aims to reform the insurance and healthcare industries through the implementation of several measures.
For instance, HIPPA aims to simplify administrative procedures, save costs and paperwork, and increase the confidentiality of patient information.
Requirements For HIPPA Audit
There are six steps required to become a HIPPA Compliance Auditor. The details are provided below.
HIPPA training for employees
This is a fundamental criterion for HIPPA compliance. If employees have not received training or do not have expertise with compliance laws, they are more likely to fail an audit.
You must record or document your training in order to demonstrate to the Office of Civil Rights (OCR) that you are competent and committed to employee training.
The policies that give education and training the highest priority should also be formulated and publicized. Due to the fact that the OCR may ask difficult questions regarding HIPPA Compliance regulations during the audit, it is essential that your team has received thorough training.
Form a risk management plan to conduct the risk analysis
These components are also necessary. It is the responsibility of HIPPA risk analysis to identify any security threats within the organization.
Consequently, the risk management plan reveals these potential dangers. Security documentation should be prepared throughout the risk assessment. The reports demonstrated
The compliance standards should be drafted, printed on paper, and kept in an easily accessible location. The rules should be sufficiently flexible to address all aspects of the business, not just one. For example, the policies comprising security standards and HIPPA privacy must be documented.
Similarly, documentation containing breach notification, physical security, incident response, and IT in addition to firewalls should also be highlighted.
The inclusion of these documents provides a clear direction that can be followed in the operation and facilitates the audit procedure.
Choose a privacy officer and a security assessment
The Health Insurance Portability and Accountability Act (HIPAA) stipulates that each firm and entity must possess these two elements. It is unnecessary to hire a new employee.
A responsible individual who understands how to manage PHI should suffice. In order to comply with the requirements, efforts must be appropriately exhibited.
The agreements with business associates must be evaluated. In addition, the officer is responsible for arranging a review of the security policies and completing a risk assessment of the data security and IT system. In the event of an incident or security breach, it should also be notified.
Have an internal audit
This is an efficient method for identifying mistakes prior to the OCR audit. If conducting an internal audit becomes a habit or practice, all types of problems will be discovered before they worsen.
In order to complete this stage effectively, it is recommended to collaborate with a company that is proficient in data security and compliance. This organization will investigate the specifics of the risk management plan and risk analysis that you may overlook.
In addition, the business conducts a thorough examination of compliance requirements and security, which is of great assistance. Thus, issues that you may have missed in your internal risk assessment are highlighted.
In order to achieve HIPPA compliance, risk analysis is the first and most crucial step. All regulations must be met by strictly adhering to compliance regulations.
Complying with HIPPA requires going above and above. To assess the IT infrastructure, it is essential to collaborate with a HIPPA security Compliance professional.
There are benefits to figuring out your own problems and doing a risk analysis before the audit. Before the OCR moves on to the next phase of HIPPA audits, you need to be in the right frame of mind. Patients’ business and private medical information must be secured.